Are you experienced with being the initial point of contact as a greeter? The Department of Education is currently seeking a Front Desk Receptionist to welcome visitors at the Forum Building. As a valued member of the team, your responsibilities will include providing directions within the building, coordinating with employees for visitor arrangements, managing deliveries, maintaining visitor logs and issuing temporary parking passes. Additionally, you will provide general office support to ensure smooth operations. If this sounds like a role you will excel in, we encourage you to apply today!
You will be tasked with welcoming and aiding visitors and staff members of the Commonwealth in a courteous and professional manner. This includes managing a SharePoint calendar to align visitor arrivals with scheduled meetings, overseeing a visitor sign-in sheet, and distributing visitor tags. Furthermore, responsibilities will extend to coordinating deliveries received at the front desk, acting as the central point for internal supply orders, and monitoring maintenance requirements for the automotive fleet in collaboration with the automotive officer. The role also involves verifying fleet request forms, obtaining necessary approvals, documenting travel details, processing purchase orders and invoices, issuing temporary parking permits, and updating the parking spreadsheet jointly with the parking officer. Additionally, the individual will cover incoming calls in the mailroom during staff absences, support resource accounts, receive daily mail from the Commonwealth Mailroom Processing Center (CMPC) when mailroom personnel are absent, and participate in the Evacuation and Safety team for the 1st Floor of the Forum Building.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
QUALIFICATIONS
Minimum Experience and Training Requirements: